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Text Replacements: 3 shortcuts that save time every day (and sync to iPhone via iCloud)

Create short triggers on your Mac for email, address, and common phrases. With iCloud, they can sync to your iPhone — where they’re even more useful.

Text Replacements: 3 shortcuts that save time every day (and sync to iPhone via iCloud)

How to do it

  1. On your Mac: System Settings → Keyboard → Text Replacements.
  2. Click + and add a shortcut (e.g. ;mail) and the full text (e.g. your email address).
  3. Add two more that you truly use daily:
    • ;addr → your full address
    • ;sig → a standard sentence/signature
  4. iCloud tip: If you use iCloud for keyboard settings, text replacements often sync automatically to your iPhone.
  5. Test on iPhone: Type the shortcut in Notes/WhatsApp/Mail — it expands instantly.

Why it helps

  • You type repetitive info once, then reuse it forever.
  • On iPhone it’s even better because typing is slower there.
Example: ;addr → 12 Example Street, 12345 Example City
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